Policies · Free Policy
Commercial Driver Seat Belt Policy
Provide a clear company seat belt policy with equipment-defect reporting and a signed receipt acknowledgment.
Who It’s For
Fleets and owner-operators setting seat belt expectations for drivers and authorized passengers.
How to Use It
Review the wording for your operation, enter the company details, and approve the policy before distribution. Explain it to drivers and keep the signed receipt. MSM clients can request company-specific wording and branding.
What’s Included
- Complete company policy wording
- Driver, passenger, and supervisor responsibilities
- Company approval and driver receipt
The policy includes company expectations for yard movements and other situations beyond the wording of the federal seat belt rule. Review applicable state rules and company procedures before adoption.
Put It into Practice
Need help applying this to your operation? Build a practical safety training plan.
Related Downloads
Official References
Check the applicable requirements alongside your company procedures.
Policy Wording
Complete the company fields in the download and review the final wording before adoption. The policy includes company expectations as well as federal requirements.
1. Buckle up before moving
Drivers and authorized passengers must use the properly adjusted seat belt provided for their seating position whenever a company vehicle moves. This company rule applies to short trips, backing, and yard movements as well as public-road driving. Occupants must use a designated seat with a working restraint.
2. Use the restraint correctly
Wear the belt as designed by the vehicle manufacturer. Do not place a shoulder belt behind the back or under the arm, defeat a warning device, or use an unapproved modification. Adjust the seat and belt before moving. Air bags do not replace seat belts.
3. Report defects and stop unsafe use
Check the belt, buckle, retractor, and mounting for apparent damage or malfunction. Report a defect promptly to the safety or maintenance contact. Do not operate with an unsafe driver restraint or carry a passenger in a position with an unsafe restraint. Arrange correction before that position is used.
4. Company responsibilities
Supervisors must not direct or permit driving contrary to this policy. Drivers should stop in a safe place if an occupant unbuckles and resume only when occupants are properly restrained. Management will address concerns through established training and corrective-action procedures.
Receipt acknowledgment
I received this policy, understand the company’s seat belt expectations, and know how to report a restraint problem. I had an opportunity to ask questions.
Using This Download
Is this a fillable PDF?
This is a printable 1-page PDF. Complete it by hand after printing, or add text with a PDF editor. It does not contain interactive form fields.
Can MSM customize it for our company?
Yes. MSM clients can ask their MSM team to adapt the resource to company procedures, reporting contacts, equipment, and branding. The standard public download is available to everyone.
These resources support U.S. trucking safety work. Apply the rules, exceptions, equipment instructions, and state requirements relevant to your operation. A completed form does not by itself establish compliance.