Policies · Free Policy Template
Personal Conveyance Policy Template
Set clear expectations for authorized personal use of a truck, with company choices separated from FMCSA guidance.
Who It’s For
Carriers setting driver and dispatch expectations.
How to Use It
Fill in the company choices before adoption, explain the policy to drivers and dispatchers, and retain an acknowledgment. This U.S. template addresses ordinary property-carrier situations. Review unusual movements before treating them as off duty.
What’s Included
- Company authorization and limits
- Allowed-use and prohibited-use examples
- Driver acknowledgment
Personal conveyance is personal-use movement while the driver is relieved of work and responsibility for work. A loaded vehicle can qualify when the movement does not serve the carrier’s business. The driver must remain fit to drive and have enough time for required rest.
Company limits are additional restrictions, not federal safe harbors. Being under a mileage or time cap does not make a business movement personal conveyance.
Put It into Practice
Need help applying this to your operation? Check short-haul eligibility and build a timecard.
Related Downloads
Official References
Check the applicable requirements alongside your company procedures.
Using This Download
Is this a fillable PDF?
This is a printable 1-page PDF. Complete it by hand after printing, or add text with a PDF editor. It does not contain interactive form fields.
Can MSM customize it for our company?
Yes. MSM clients can ask their MSM team to adapt the resource to company procedures, reporting contacts, equipment, and branding. The standard public download is available to everyone.
Reviewed October 26, 2026. These resources support U.S. trucking safety work. Apply the rules, exceptions, equipment instructions, and state requirements relevant to your operation. A completed form does not by itself establish compliance.