A DOT vehicle maintenance file checklist is your single most important tool for surviving an audit and keeping your commercial motor vehicles (CMVs) safely on the road. For you as a fleet owner or safety manager, the constant pressure to maintain perfect records can feel overwhelming. You know that just one missing daily vehicle inspection report or an undocumented repair could trigger hefty fines and a damaged safety score.
It's that nagging feeling: despite your best efforts, is every single document accounted for? You might have a great preventive maintenance program, but if the paperwork isn't flawless, an auditor might see it differently. The smallest gap in your documentation can look like a major compliance failure during a safety audit, creating a problem that could have been easily avoided.
This isn't just about ticking boxes on a form; it's about building a systematic, bulletproof record that proves your commitment to safety. This guide provides a comprehensive listicle that breaks down the non negotiable items every vehicle maintenance file must contain. We'll give you a clear, actionable plan to achieve total compliance, reduce audit stress, and gain peace of mind knowing your files are always ready for scrutiny.
1. Vehicle Inspection Report
A Vehicle Inspection Report is your frontline tool in a DOT vehicle maintenance file checklist. It documents daily or pre trip conditions, capturing safety concerns and mechanical defects before they escalate. By requiring every operator to complete these entries, you create an auditable paper trail that satisfies FMCSA recordkeeping and catches issues early. Learn more about the Vehicle Inspection Report (VMIS – Vehicle Maintenance Information System)
Examples of Successful Implementation
- A national fleet integrates telematics with inspection reports to auto flag brakes, tires, and lights failures in real time.
- Many companies equip their teams with mobile apps to photograph defects and sync entries instantly.
- Digital systems can set up dashboard alerts that remind you when inspections are due or missing.
Actionable Tips for Your Fleet
- Adopt a mobile first inspection tool so your team can complete reports on tablets or phones.
- Build a clear escalation path: route critical defects to maintenance supervisors within two hours.
- Schedule a weekly inspection report audit to spot recurring defect patterns and plan preventive repairs.
- Tie inspection compliance to your incentive programs, rewarding on time and accurate filings.
- Use a live dashboard to watch inspection completion rates and address lags.
“A consistent inspection process not only protects your assets but also demonstrates to auditors that you’re proactively managing risk.”
When and Why to Use It
Use a Vehicle Inspection Report every day or pre trip to reduce roadside breakdowns and FMCSA violations. Incorporating it into your DOT vehicle maintenance file checklist ensures you meet 49 CFR §396.11 inspection requirements and maintain a clear, defensible audit trail. This approach pays off in lower downtime, fewer fines, and a stronger safety culture.
2. Preventive Maintenance Schedule and Compliance Log
A Preventive Maintenance (PM) Schedule and Compliance Log is the foundation of a proactive and compliant DOT vehicle maintenance file checklist. This documented schedule details all planned service intervals for each vehicle, from routine oil changes and filter replacements to critical brake and tire inspections. By tracking maintenance according to manufacturer specifications and DOT requirements, you create an undeniable record of your commitment to safety and operational readiness. Learn more about Preventive Maintenance Schedules.
Examples of Successful Implementation
- Large national carriers maintain detailed PM schedules across thousands of vehicles to ensure uniform compliance.
- Some fleets leverage predictive analytics to optimize their PM schedules, anticipating service needs before they become critical failures.
- Digital fleet management users often report significant reductions in mechanical violations after implementing structured and tracked preventive maintenance logs.
Actionable Tips for Your Fleet
- Use telematics data to trigger automatic maintenance alerts before a vehicle’s service interval is missed.
- Create a dedicated maintenance file for each vehicle that includes its complete service and repair history from day one.
- Establish relationships with trusted maintenance providers who understand DOT documentation requirements and provide consistent, detailed records.
- Review your maintenance logs quarterly to identify recurring issues or trends, allowing you to optimize service schedules and component choices.
- Beyond standard preventive schedules, exploring advanced strategies like AI-powered predictive maintenance can significantly reduce unexpected breakdowns and streamline compliance records.
“Your PM log is more than a schedule; it’s your primary evidence to an auditor that you systematically maintain your fleet for safety, not just react to breakdowns.”
When and Why to Use PM Schedules
Use a PM schedule continuously for every vehicle in your fleet to satisfy 49 CFR §396.3, which requires carriers to systematically inspect, repair, and maintain all motor vehicles. Integrating this log into your DOT vehicle maintenance file checklist proves you are proactive about safety, which reduces costly roadside repairs, minimizes downtime, and strengthens your overall safety rating.
3. Out of Service Defect Documentation and Resolution Log
An Out of Service (OOS) Defect Documentation and Resolution Log is a vital component of your DOT vehicle maintenance file checklist, serving as the official record for your most critical safety issues. This log documents defects severe enough to take a vehicle out of service, tracks the corrective actions taken, and confirms the vehicle is repaired before returning to operation. By meticulously logging every OOS event, you create an indisputable record that demonstrates compliance and shows auditors a systematic approach to handling major safety violations.
Examples of Successful Implementation
- A major national carrier documented that 15% of its roadside violations were resolved within 24 hours thanks to its robust OOS tracking system.
- Some fleets use a centralized digital log to give mechanics immediate visibility into OOS defects, speeding up parts ordering and repair assignments.
- Fleets using automated defect tracking have seen a reduction in repeat OOS violations by identifying and addressing root cause issues.
Actionable Tips for Your Fleet
- Create a priority repair list that places all OOS vehicles at the top of the maintenance schedule to minimize downtime.
- Use mobile apps to capture clear photos and videos of defects, providing mechanics with the precise information needed for a quick diagnosis and repair.
- Establish accountability by requiring a maintenance supervisor to sign off on all OOS resolutions before a vehicle is cleared for service.
- Track OOS trends over time to identify systemic issues, such as recurring problems with a specific vehicle model or component.
- Set performance benchmarks for repair completion times and monitor them closely to ensure your maintenance team is operating efficiently.
“A dedicated OOS log turns a crisis into a manageable process. It proves you not only find the big problems but also fix them correctly and without delay.”
When and Why to Use an OOS Log
Use an Out of Service Defect Documentation and Resolution Log anytime an inspection reveals a defect that meets the criteria outlined in 49 CFR §396.11. This is non negotiable for serious safety violations like faulty brakes, steering system failures, or major tire issues. Integrating this log into your DOT vehicle maintenance file checklist is essential for proving compliance, reducing liability, and preventing catastrophic failures on the road.
4. Parts and Component Replacement Documentation
Parts and Component Replacement Documentation is a critical element of your DOT vehicle maintenance file checklist, providing a detailed log of every replacement part installed on a vehicle. This record includes part numbers, manufacturer details, installation dates, and the vehicle's mileage at the time of replacement. Maintaining this documentation proves that you use parts meeting federal specifications, which is especially important for safety sensitive systems like brakes, tires, and steering.
Examples of Successful Implementation
- Many large fleets maintain a complete parts genealogy for every vehicle, allowing for precise tracking and warranty management.
- Top carriers meticulously track brake component replacements with original equipment manufacturer (OEM) documentation to ensure and verify compliance.
- Data driven fleets correlate parts replacement history with safety scores to identify trends between component failures and inspection violations.
Actionable Tips for Your Fleet
- Implement barcode or RFID tracking for critical safety components to automate data entry and improve accuracy.
- Establish an approved parts list with vetted suppliers to prevent unauthorized or substandard substitutions by technicians.
- Cross reference parts documentation with your preventive maintenance schedules to ensure components are replaced proactively.
- Create system alerts for when warranty periods on major components are nearing expiration to plan timely replacements.
- Use fleet management software to analyze parts history against roadside inspection data and pinpoint recurring mechanical failures.
“Detailed parts documentation isn’t just about recordkeeping; it’s about proving your commitment to using compliant, high quality components that keep your vehicles safe on the road.”
When and Why to Use Parts and Component Replacement Documentation
Use this documentation every time a part is replaced to create a comprehensive vehicle history and defend your maintenance practices during an audit. Integrating it into your DOT vehicle maintenance file checklist is essential for demonstrating compliance with 49 CFR §396.3, which requires that all parts and accessories are in safe and proper operating condition. This practice helps manage warranties, reduce the use of incorrect parts, and ultimately strengthens your fleet’s safety and compliance posture.
5. Tire Maintenance and Replacement Log
A Tire Maintenance and Replacement Log is a crucial and specialized record within your DOT vehicle maintenance file checklist. This document tracks the entire lifecycle of every tire in your fleet, from installation to disposal, ensuring you meet strict FMCSA safety standards under 49 CFR §393.75. It documents essential data like tire specifications, installation dates, tread depth measurements, pressure checks, repair details, and the reasons for replacement, providing a clear and defensible history that protects you from costly violations related to tire defects.
Examples of Successful Implementation
- Safety focused fleets maintain meticulous tire records, a key factor contributing to excellent safety scores.
- Many companies use advanced tire pressure monitoring systems (TPMS) integrated with their maintenance software to proactively address issues before they lead to downtime.
- Fleets that use automated tire tracking tools have reduced their tire related roadside inspection violations significantly.
Actionable Tips for Your Fleet
- Implement a modern TPMS to get real time data on tire pressure and temperature, alerting you to potential failures instantly.
- Establish fixed, non negotiable intervals for tread depth inspections, such as every month or during every scheduled PM service.
- Create a formal tire rotation schedule to ensure even wear and maximize the lifespan and return on investment for every tire.
- Document all tire repairs with photos and a detailed justification for the repair method used, creating a bulletproof record for auditors.
- Partner with a reputable tire vendor who provides detailed service records that you can easily integrate into your maintenance files.
“Your tires are the only thing connecting your multi ton vehicle to the road. Treating their maintenance records with the seriousness they deserve isn't just about compliance, it's about survival.”
When and Why to Use a Tire Maintenance Log
Use a dedicated Tire Maintenance and Replacement Log continuously to prevent catastrophic failures, reduce operational costs, and satisfy DOT auditors. Integrating this log into your DOT vehicle maintenance file checklist is non negotiable for proving compliance with federal regulations. A detailed log minimizes the risk of receiving violations for worn or damaged tires, which are among the most common and easily spotted issues during a roadside inspection. This proactive approach improves safety, extends tire life, and keeps your trucks moving.
6. Brake System Inspection and Service Documentation
Brake system inspection and service documentation is a non negotiable part of your DOT vehicle maintenance file checklist. These records serve as the official history of all inspections, adjustments, repairs, and component replacements for every brake system in your fleet, from air brakes to ABS. Since brake related defects are a leading cause of out of service violations and serious accidents, meticulous documentation is your best defense against both. Learn more about maintaining a safe air brake system.
Examples of Successful Implementation
- Leading carriers maintain industry leading brake documentation standards that are a model for thoroughness and compliance.
- Fleets that implement brake specific monitoring often reduce brake related violations by over 50%.
- Companies using automated brake telematics that flag wear and performance issues have cut brake related downtime by 30%.
Actionable Tips for Your Fleet
- Establish separate, detailed brake maintenance files for each vehicle to track its complete service history.
- Train all maintenance technicians on proper brake system inspection protocols and the specific documentation required.
- Require photo documentation of slack adjuster measurements during every periodic and annual inspection.
- Use automated brake testing equipment to get consistent, objective results that can be easily logged.
- Implement predictive maintenance alerts within your system to flag emerging brake wear patterns before they cause a failure.
- Establish relationships with certified brake specialists for complex repairs to ensure quality work and documentation.
“Your brake records are more than just paperwork; they are a direct reflection of your commitment to safety. Auditors will scrutinize them to see if you are identifying and correcting critical issues.”
When and Why to Use Brake Documentation
Use this documentation continuously to create a complete and defensible service history for every vehicle. Integrating thorough brake records into your DOT vehicle maintenance file checklist is mandatory for complying with 49 CFR §396.3, which requires carriers to systematically inspect, repair, and maintain all vehicle parts. This practice directly reduces your risk of costly violations, prevents catastrophic failures, and reinforces a safety first culture.
7. Light and Electrical System Maintenance Records
Light and electrical system maintenance records are a critical component of your DOT vehicle maintenance file checklist, documenting every inspection, repair, and part replacement related to lights and wiring. Since lighting violations are among the most common citations during roadside inspections and heavily impact your safety scores, meticulous recordkeeping is non negotiable. This documentation creates a verifiable history proving you are proactive in maintaining visibility and safety compliance. Learn more about DOT truck lighting requirements.
Examples of Successful Implementation
- Large fleets implement systematic lighting inspection schedules that have significantly reduced their on road lighting violations.
- Some carriers use diagnostic software to predict and flag potential electrical failures before they occur, scheduling pre emptive repairs.
- Fleets that implement quarterly lighting audits can reduce their lighting related defects by a large margin within months.
Actionable Tips for Your Fleet
- Create standardized lighting inspection checklists tailored to each vehicle type in your fleet to ensure nothing is missed.
- Schedule comprehensive lighting and electrical system inspections quarterly during routine preventive maintenance.
- Use multi meter testing for all electrical system diagnostics and attach the documented readings to the repair order.
- Maintain a bulk inventory of common replacement bulbs, fuses, and connectors to minimize vehicle downtime.
- Document reflector and conspicuity tape replacements with dated before and after photos for your records.
- Train your team to perform basic operational checks of all lights, including signals and four way flashers, during every pre trip inspection.
“Diligent tracking of every bulb and wire repair not only keeps you compliant but also prevents minor electrical issues from sidelining a truck and a delivery.”
When and Why to Use This Record
Maintain these records continuously to defend against lighting violations and demonstrate a commitment to safety during an audit. Integrating light and electrical system maintenance into your DOT vehicle maintenance file checklist is essential for compliance with 49 CFR §393 and §396. A strong documentation process lowers your violation risk, improves your safety scores, and prevents costly roadside repairs or out of service orders.
8. Steering and Suspension System Maintenance Documentation
Steering and Suspension System Maintenance Documentation is a critical component of your DOT vehicle maintenance file checklist, serving as the official record for all work performed on these vital systems. This documentation tracks every inspection, adjustment, and repair related to power steering, linkage, ball joints, shocks, springs, and axle alignment. Maintaining these detailed records is not just for compliance; it ensures your vehicles remain safe, controllable, and predictable on the road, directly preventing accidents caused by component failure.
Examples of Successful Implementation
- Top fleets maintain meticulous steering and suspension records, a practice that contributes to their low rate of mechanical violations during roadside inspections.
- Fleets who actively track steering and suspension maintenance have seen a notable reduction in steering related violations.
Actionable Tips for Your Fleet
- Train your team to report steering issues like pulling, looseness, or excessive play during pre trip inspections.
- Document the power steering fluid level and condition with every oil change service to catch contamination early.
- Schedule and record annual professional wheel alignments for every vehicle in your fleet.
- Use laser alignment equipment to get precise, documented measurements of alignment angles for your records.
- Photograph worn or replaced components and attach the images to the repair order for a detailed historical reference.
“Diligent documentation of steering and suspension work is your proof of due diligence. It shows you’re committed to preventing the kinds of failures that lead to catastrophic accidents and major litigation.”
When and Why to Use This Documentation
Use this documentation to log every interaction with the steering and suspension systems, from routine checks to major overhauls. Incorporating these records into your DOT vehicle maintenance file checklist is essential for complying with 49 CFR §396.3, which requires carriers to systematically inspect, repair, and maintain all vehicle components. This detailed tracking reduces the risk of on road failures, minimizes steering related violations, and provides a powerful defense during an audit or in the event of an accident investigation.
9. Coupling Device and Trailer Connection Maintenance Records
A complete DOT vehicle maintenance file checklist must include thorough records for your coupling devices and trailer connections. These documents track the inspection, lubrication, adjustment, and repair of critical components like fifth wheels, kingpins, and electrical lines, proving your commitment to preventing catastrophic failures. By maintaining a dedicated log for these parts, you create an unassailable record of due diligence that satisfies auditors and enhances road safety.
Examples of Successful Implementation
- Safety conscious fleets integrate detailed coupling device service logs into their broader PM program, reducing connection related roadside violations.
- Fleets that implement quarterly coupling inspections often reduce coupling violations by a significant margin.
- A mid sized regional carrier uses color coded tags on fifth wheels to provide a quick visual indicator of the last service date.
Actionable Tips for Your Fleet
- Create standardized coupling device inspection forms to ensure your mechanics check all critical points consistently.
- Document kingpin measurements during every PM service and compare them against manufacturer wear specifications.
- Schedule annual fifth wheel rebuilds or replacements based on manufacturer recommendations and vehicle mileage.
- Establish a lubrication schedule that correlates with your regular service intervals to prevent premature wear.
- Train your operators to perform a tactile and visual inspection of the fifth wheel jaw security during every pre trip inspection.
- Use automated alerts to track upcoming maintenance intervals for all coupling components.
“Meticulous records for your fifth wheels and kingpins are non negotiable. They are direct evidence to an auditor that you take connection integrity seriously, preventing accidents before they happen.”
When and Why to Use This Record
Incorporate coupling device maintenance records into every scheduled PM service and whenever a defect is reported. This documentation is essential for complying with 49 CFR §396.3, which requires all parts and accessories to be in safe and proper operating condition. Maintaining these specific records as part of your DOT vehicle maintenance file checklist helps prevent trailer separations, reduces costly component failures, and provides a robust defense during a safety audit.
10. Regulatory Inspection Records and Violation Response Documentation
Regulatory Inspection Records and Violation Response Documentation are critical components of your DOT vehicle maintenance file checklist. This file serves as your official record of all regulatory inspections, including roadside checks and terminal audits, detailing any violations found and the specific corrective actions you took. By systematically documenting your response to every citation, you create a powerful defense against escalating safety score penalties and prove your commitment to compliance. Find out more about how this documentation plays a role in a successful DOT audit.
Examples of Successful Implementation
- Fleets using integrated violation tracking have reduced repeat violations by up to 50%.
- Carriers that demonstrate systematic and documented violation responses often avoid escalation to more intensive safety investigations.
- Fleets showing significant improvements in their safety scores consistently correlate with having strong, documented violation response protocols.
Actionable Tips for Your Fleet
- Create a centralized violation tracking system that compliance and maintenance personnel can access.
- Establish a 24 to 48 hour response protocol for all critical violations to ensure timely correction.
- Assign accountability by naming the specific individuals responsible for each corrective action.
- Document corrective actions with photographic evidence and detailed notes whenever applicable.
- Use a compliance dashboard to track violation trends and correlate them with your safety scores.
- Conduct a root cause analysis for recurring violations to address systemic issues, not just isolated incidents.
- Schedule a monthly management review of all violations to identify patterns and refine safety policies.
“Your response to a violation is as important as the violation itself. A documented, swift, and thorough corrective action plan shows regulators you take safety seriously.”
When and Why to Use This Documentation
Maintain this file continuously to manage and mitigate the impact of regulatory inspections on your safety record. Keeping organized records of violations and your responses is essential for your DOT vehicle maintenance file checklist because it provides a clear, defensible history of your compliance efforts. This proactive approach helps lower your safety scores, reduces the likelihood of repeat violations, and strengthens your overall safety culture.
DOT Vehicle Maintenance File Comparison Table
| Item | Implementation Complexity | Resource Requirements | Expected Outcomes | Ideal Use Cases | Key Advantages |
|---|---|---|---|---|---|
| Vehicle Inspection Report | Low to Medium | Operator time, tablet/paper, 12 month record storage | Early defect detection; fewer roadside violations | Daily/pre trip checks; short haul operations | Accountability; immediate defect reporting; audit trail |
| Preventive Maintenance Schedule | Medium to High | Telematics, maintenance planning, records system | Extended asset life; fewer breakdowns; lower costs | Large fleets; long term reliability programs | Reduces downtime; documents due diligence; enables predictive maintenance |
| Out of Service Defect Log | Medium | Rapid repair capacity, mobile documentation, supervisor sign off | Safe return to service; liability protection; reduced repeat violations | Roadside inspections; critical defect management | Prevents unsafe operation; strong legal/regulatory defense evidence |
| Parts Replacement Documentation | High | Inventory systems, data entry discipline, part tracking | Traceability for recalls/warranties; root cause analysis | Safety critical parts management; audit defense | Ensures DOT compliant parts; warranty/recall support; failure analysis |
| Tire Maintenance Log | Medium | Tread gauges/TPMS, inspection schedule, vendor coordination | Fewer tire violations; improved fuel economy; fewer blowouts | High mileage fleets; routes with varying road conditions | Reduces tire related incidents; extends tire life; compliance proof |
| Brake System Documentation | High | Skilled technicians, brake testing equipment, scheduled downtime | Reduced brake failures; fewer OOS citations; safer performance | All fleets (critical for safety); high risk operations | Prevents accidents; strong compliance and litigation defense |
| Light & Electrical Records | Low to Medium | Multimeter, bulb inventory, periodic inspections | Fewer lighting violations; improved vehicle visibility | Urban/night operations; fleets with frequent lighting issues | Quick corrective actions reduce violations; low per item cost |
| Steering & Suspension Docs | Medium to High | Alignment equipment, trained technicians, parts inventory | Improved handling; fewer steering/suspension failures | Long haul and heavy load vehicles; sensitive handling | Prevents loss of control incidents; extends tire and component life |
| Coupling Device Records | Medium | Inspection tools, lubrication supplies, trained staff | Reduced coupling failures; safer hookups; fewer separation incidents | Trailer fleets; frequent hook/unhook operations | Prevents trailer separation; supports accident investigation and defense |
| Violation Response Docs | Medium | Central tracking system, accountable personnel, storage | Faster corrective action; improved safety scores; audit readiness | Carriers facing audits or working to improve safety scores | Demonstrates corrective action; reduces enforcement escalation risk |
Turn Your Checklist into an Automated Compliance Machine
We've dissected the anatomy of a compliant and audit ready DOT vehicle maintenance file. Moving beyond a simple paper trail, you now have a strategic blueprint for transforming your record keeping from a reactive chore into a proactive operational asset. The goal isn't just to have a file; it's to have a system that actively works to protect your business, your team, and the public.
This comprehensive DOT vehicle maintenance file checklist serves as your guide. It breaks down the ten critical pillars of documentation, from the daily inspection report that provides your first line of defense against on road issues, to the detailed logs for specific systems like brakes, tires, and lights that prove your commitment to thorough upkeep. We've moved past the "what" and focused on the "how" and "why" for each component.
From Checklist to Culture of Safety
The true power of this checklist is realized when it becomes more than just a list. It should be the foundation of a deeply ingrained culture of safety and compliance within your entire operation. When your team understands that every repair order, every preventive maintenance entry, and every inspection report is a vital piece of the safety puzzle, compliance becomes second nature.
Think of it this way:
- Preventive Maintenance Schedules are not just about avoiding breakdowns; they are about proactively managing risk and extending the life of your most valuable assets.
- Out of Service Documentation isn't just a regulatory hurdle; it's a critical feedback loop that identifies and corrects systemic issues before they lead to a catastrophic failure.
- System Specific Records for brakes, steering, and coupling devices aren't just paperwork; they are the tangible evidence that you are putting safe, road worthy vehicles on the highway.
Mastering this process means you stop fearing DOT audits. Instead, you can view them as an opportunity to showcase your operational excellence. An organized, accessible, and complete vehicle maintenance file tells an auditor a powerful story: that you are a professional, responsible carrier dedicated to safety. This narrative is built one document at a time, and it directly impacts your safety scores, insurance premiums, and overall reputation.
Your Actionable Path Forward
The transition from a manual, paper based system to a streamlined, automated one can seem daunting, but it's the single most impactful step you can take. Your immediate next steps should be to audit your current system against the ten points we've covered. Where are the gaps? Are your retention periods correct? Is information easily accessible?
Use this audit to identify your biggest pain points. Are you constantly chasing down inspection reports? Is tracking preventive maintenance schedules a manual nightmare? These are the areas where technology can provide the biggest return on investment. By embracing a digital platform, you centralize control, automate reminders, and create an unbreachable record that stands up to scrutiny. You effectively put your compliance on autopilot, freeing up valuable time and resources to focus on growing your business. The ultimate goal of a robust DOT vehicle maintenance file checklist is to build a system so efficient and reliable that it operates seamlessly in the background, giving you peace of mind and an ironclad defense in any compliance review.
Frequently Asked Questions (FAQ)
What is a DOT vehicle maintenance file?
How long do you need to keep DOT maintenance records?
What are the 3 main types of DOT inspections?
What is the most important document in a vehicle maintenance file?
Can DOT vehicle maintenance files be kept electronically?
What is the DOT regulation for vehicle maintenance?
Regulatory References
Here are the key Federal Motor Carrier Safety Regulations (FMCSRs) referenced in this guide that govern vehicle maintenance files:
- 49 CFR §396.3 – Inspection, repair, and maintenance: This is the core regulation requiring every motor carrier to systematically inspect, repair, and maintain all commercial motor vehicles under its control. It also specifies recordkeeping retention periods.
- 49 CFR §396.11 – Driver vehicle inspection report(s): This regulation details the requirements for daily driver vehicle inspection reports (DVIRs), including what must be inspected and how defects must be certified as repaired.
- 49 CFR §393.75 – Tires: This rule outlines the specific requirements for tires on CMVs, including tread depth, condition, and restrictions on using regrooved tires, all of which should be documented in your maintenance logs.
Ready to transform your paper checklist into an automated compliance engine? My Safety Manager is designed to digitize and streamline every aspect of your DOT vehicle maintenance files, from DVIRs to annual inspections, all in one secure platform. Stop chasing paperwork and start building an audit proof system today by visiting My Safety Manager to see how we can help.
